About VEGA
Vega is a high-growth, natural health food and supplement company on
Profit Magazine’s Profit 100 list of fastest growing companies the last
five years with a passion for people. Our premium, award-winning brand
is at the forefront of the plant-based, whole food revolution. Named one
of Canada’s Best Workplaces in Canada for 2013, we honor a triple
bottom line approach to business placing emphasis on people, planet and
performance. Join a great team atmosphere with a driven, vivacious group
of people.
Overview
Vega has an exciting opportunity for an Office Administrator for a
13-month maternity leave contract at Vega’s head office in Burnaby, BC.
Reporting to the Executive Assistant, the Office Administrator focuses
on delivering high level customer service for staff, consumers, and
retailers. You value integrity and you take ownership and show
initiative in everything you do. You not only love our culture, but
contribute to it. Health and fitness is not something you read about,
but something you live.
Key Responsibilities
- Assist Vega staff with general administrative inquiries and requests
by taking ownership and coordinating solutions with other departments
- Manage and maintain Vega’s vendor relationships for office-related activities
- Assist as directed on projects given by the Executive Assistant
- Liaise with Property Management Company ensuring that the office maintenance is taken care of and any issues are addressed
- Assist with monthly reports
- Responsible for the administration of Vega’s travel, including;
working with Travel Agents, Car Rental Companies, Hotels, Airport
Parking, creation of Travel Policies and facilitating Travel Orientation
- Reconcile credit cards and code credit card transactions
- Analyze billing and maintain cell phone administration
- Responsible for maintaining the office parking and security administration and tracking systems
- Participate as a member of the company’s Social Committee
- Coordinate with Vega’s Chef and outside vendors to arrange lunches
for monthly staff meetings and as required for other Vega events
- Responsible for placing monthly staff orders and other orders as necessary using NetSuite software
- Responsible for scheduling online web and telephone conferencing for
monthly staff meetings, prepare presentations, set-up for meetings
ensuring rooms are back to normal afterwards
- Draft standard and non-standard correspondence/documents using
Microsoft Office Suite (i.e. reports, presentations, and other
documents)
- Act as a backup for all office related couriers/mail, customs
documentation; working in conjunction with the Operations department
when necessary
- Act as a backup to the Junior Administrator when necessary
- Maintain inventory all office supplies for internal staff while being mindful of reducing costs
Skills and Qualifications
- Minimum of 3-4 years’ experience in an Office Administrator or Administrative Assistant role with progressive responsibilities
- Post-secondary program in business administration or similar program is a strong asset
- Must have a vehicle
- Must have the ability to be flexible with schedule should it be required
- Confidence and ability to work in a busy environment while picking up new tasks quickly
- Must be able to work under minimal supervision with self-motivation to improve processes
- Ability to analyze, prioritize and problem solve to find viable, timely solutions and confidence in making informed decisions
- High degree of competency using MS Office products, e-mail, database systems
- Strong organizational and time management skills
- Detail oriented with impeccable data entry skills
- Excellent written and oral communication skills
- Positive demeanor, conscientious and enthusiastic
VEGA “Must Haves”
- You have an unrelenting desire to achieve
- You are successful and happy in all areas of your life
- The outdoors isn’t just the place between your car and house
- You have a sense of humour and passion for health and wellness
- You love to have fun, but take your responsibilities seriously
- You live the Vega brand
Benefits of Working for Vega
- Competitive compensation plan
- Open Book Management
- Healthy food and smoothies provided
- In house Kitchen Chef to prepare daily lunches
- Monthly Vega product at no cost
- Performance Bonuses
- Group MSP – 100% coverage
- Employee assistance program (EAP)
- Flexible Extended Health/Dental Plan
- Fitness Subsidy
Let your journey begin…
If you smiled and are motivated by this posting, we want to hear from you. Contact Reese Davidson
by February 14, 2014 and let your journey begin
careers@myvega.com
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